Our growing company is seeking a dynamic, organized, and adaptable HR Business Partner to oversee essential functions spanning HR (recruitment, onboarding, offboarding, employee relations/compliance, benefits administration, and performance management), payroll/time systems, account receivable/billable, budget management, and support other administrative and office functions of the business. This role is designed for a professional who thrives in a multi-faceted environment and is ready to contribute to the company’s operational success, culture, and sales growth. You will be the primary HR contact for North America, collaborating with a global HR team to ensure alignment with global policies and initiatives.

Key Responsibilities -

1. Human Resources Management (50%)

• Manage the end-to-end hiring process, including job postings, candidate screenings, interviews, onboarding, offboarding and all recruitment admin. This will include the development and execution of employment contracts.
• Develop and maintain job descriptions and organizational charts.
• Ensure compliance with all U.S. federal, state, and local employment laws and regulations. Advise line managers on employee relations and corrective action plans.
• Maintain accurate and confidential employee records.
• Oversee employee benefits administration, including healthcare, retirement plans, and leave policies.
• Ensure our contractor completes the payroll on time and accurately. Create and adjust time system and billing codes as directed by the president.
• Drive, support and train local managers in all people & organisation-related processes
• Develop local HR policies and routines based on need as the company grows in alignment with group policies and most important - local business requirements
• Participate in/ownership of group projects (L&D/Skills development, Talent Management, Employer branding etc) together with team in group HR function.
• Report directly to VP for North America and HRD for HR group operational activities.

2. Budget and Financial Management (40%)

• Draft, issue, and track all business receivable invoices to ensure full payment within 30 days of completion of work milestones. This will require a close working relationship with all project managers.
• Track all business billable debts monthly and ensure payments are complete through designated means. Provide directors and president monthly summary of expenditures compared to allocated budget.
• Assist with document management and contract artifacts as required to corporate finance.
• Assist with the development of year-on-year budget development and analysis.
• Assist with maintaining local, state, and federal registrations and certifications on an annual basis.
• Manage company banking, including credit card accounts, payment processing, and financial documentation.

3. Other Duties Assigned (10%)

• Assist the Office Manager with planning, organizing, and executing office events, team-building activities, and other initiatives to foster a positive workplace environment as directed by the president.
• Assist with the management of several administrative systems within the company that span from HR to Finance to Operations and Sales.

Qualifications -

Required:

• Proven experience in a multifaceted role combining HR, finance, and/or support responsibilities.
• Familiarity with U.S. employment laws and HR compliance requirements.
• Strong financial acumen and experience with budget tracking, expense management, or similar functions.
• Knowledge of accounting software (e.g., QuickBooks).
• Proficiency in using CRM platforms (e.g., Salesforce, HubSpot) and office software (e.g., MS Office, Google Workspace).
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.

Preferred:

• Military or defense industry experience
• Previous experience in a small business or start-up environment.
• Experience organizing company events and promoting employee engagement.
• Sales or pre-sales experience

Key Attributes for Success

• Administration: Strong organizational skills and ability to muti-task activities
• Adaptability: Comfortable wearing multiple hats and navigating a fast-paced environment.
• Team Player: Works collaboratively with leadership and team members across departments.
• Problem Solver: Approaches challenges with creativity and resourcefulness.
• Cultural Fit: Enthusiastic about building and maintaining a positive, inclusive workplace culture.